Request for Proposals
Date of Issue: August 4, 2009
Closing: 2:00 pm, August 14, 2009
Closing Location:
Seneca College of Applied Arts and Technology
Terry Wachna, Purchasing Resources
10 Allstate Parkway, 10th Floor
Markham, Ontario L3R 5Y1
Athletic Therapy Services
RFP No. 90-017-CWL
About Seneca College
Seneca College is Canada’s largest college. Students can choose from more than
260 careers and receive the academic foundation, workplace experience and
practical training needed for success in the workplace and the foundation to
continue their studies throughout their professional careers.
From its founding in 1967, Seneca has grown to approximately 90,000 part-time
and 19,000 full-time students.
Seneca College is a respected and accomplished member of the Ontario Colleges
Athletic Association (OCAA) and the Canadian Colleges Athletic Association (CCAA).
The Seneca Sting has won more medals in the history of the OCAA than any other
Ontario college. With such a long and sustained level of success, the Sting are
considered perennial favourites to achieve post season play.
Such success may result in extra competitions at the provincial and national
championship levels, beyond the typical 30 to 40 game schedules.
RFP Objective
Seneca College requires the services of certified athletic therapist(s) to support the
provision to provide athletic therapy services to its varsity student athletes.
Varsity athletic programs include:
⇒ Men’s & Women’s
o Badminton, Basketball, Cross Country Running, Soccer and Volleyball
⇒ Women’s Fastball
⇒ Men’s Rugby
The Athletic Therapy service provider (Head Therapist) will provide varsity student
athlete support (at no cost to the student athlete, except in situations where the athletic
therapist must refer the athlete to another medical professional).
Minimum Service Requirements:
• 1 to 2 certified athletic therapists (Head AT), who will be required to:
⇒ Provide, on average, a total of 30-35 hours athletic therapy services per
week
⇒ Provide athletic therapy services from September 1, current year to April
2, next year (“Athletic season”)
⇒ Recruit, select, supervise and schedule 4 to 5 student athletic therapists
⇒ Attend or assign an athletic therapist (Head or Student) to all games
(home and away) and practice sessions
⇒ Assist with daily AT treatments
Scope of Work
Athletic therapy services will include:
• Ensuring that the training of the student athletic therapist field work meets the
academic standards developed by their academic institution
• The Head AT may refer student athletes to and consult with the appropriate
medical specialist to expedite treatment & recovery
• Reasonable effort to keep the student athlete in game ready condition, without
risking the health of the athlete
• Provide effective and timely communications to the coaching staff/sport
coordinator regarding the injured student athlete’s injury, treatment plan and
tentative return to competition
The AT service provider will be required to list and maintain an inventory of
necessary athletic therapy supplies. Upon approval from the Director, Sport &
Recreation, the AT service provider may purchase and request reimbursement for
same by submitting invoice to Seneca College for processing.
The AT service provider will ensure all athletic therapy equipment adheres to and is
maintained in accordance with manufactures specifications prior to offering athletic
therapy services to Seneca’s varsity student athletes.
The AT service provider will rent Seneca’s athletic therapy centre located at the
Newnham campus (Sports Centre) and use the therapeutic equipment therein, for
the contracted period of approximately 8 months (Sept. to April).
During the contracted period, Seneca’s athletic therapy centre will be utilized
exclusively for the treatment of varsity athletes. Seneca will retain use of the centre
during the non contracted period.
Contact Person
All enquiries related to this RFP are to be directed to:
Chris Legros, Senior Buyer or Terry Wachna, Director, Purchasing Resources
Seneca College, Purchasing Resources
Phone: (416) 491-5050 ext.7141
E-mail: chris.legros@senecac.on.ca / terry.wachna@senecac.on.ca
Information obtained only from Seneca College Purchasing Resources Department
should be considered official. Information from any other source is not official and
should not be relied upon. All enquiries and questions will be recorded and any
amendments to the RFP and answers to questions received will be distributed to all
Proponents. Seneca reserves the right not to answer all questions.
The Proponent acknowledges that Seneca is a public body subject to the Freedom
of Information and Protection of Privacy Act (the Act). The Proponent shall review
the Act and determine the categories of records which are exempt from disclosure
under the Act. The Proponent shall clearly mark “Confidential’ all information
regarding the items and conditions, financial and/or technical aspects of the
Proponent’s proposal, which in the Proponent’s opinion are of a proprietary or
confidential nature at the relevant item or page.
The Proponent and Seneca agree that the reciprocal obligations of confidentiality
will survive the termination of any contract that might arise between the parties.
General Terms and Conditions
1.1 All information will be forwarded to potential Bidders from the College Purchasing
Department in writing. Information received from any other source will not be
recognized as forming part of this specification.
1.2 Failure to respond to the essential elements of the specification will result in the
proposal being disqualified.
1.3 Additional information that results in substantial change to the original specifications
will be forwarded to the bidders in writing. The College reserves the right to issue
addenda to this quotation document from time to time as warranted by
circumstances.
1.4 The College’s evaluation committee may establish a short list of bidders. Those
bidders not selected for the list will be notified in writing
1.5 Seneca reserves the right to negotiate with one or more of the bidders with a view to
concluding a contract and to add to or delete from the proposal(s) made by such
bidder(s).
1.6 Bidders responses will be evaluated based on adherence to specifications, direct cost
to the College, financial and managerial capability, references supplied and other
relevant criteria as established by the College.
1.7 The bidder response to this specification will become an integral part of any contract.
1.8 The College reserves the right to decide if the successful bid will be announced. If a
bidder does not want quoted prices to be released to the other bidders this must be
indicated in the proposal response.
1.9 The proposal submitted by a bidder is the property of the College and will not be
returned. The College will not assume any responsibility for cost incurred by the
bidder in the preparation of this specification or any subsequent presentations.
1.10 Once the contract is awarded, Seneca reserves the right to negotiate with the
successful bidder and add to or delete from their proposal.
1.11 All proposals are to be irrevocable and remain open for acceptance for 45 calendar
days from the date of the closing of the request for quotation.
1.13 No sale or assignment of any contract to third parties is allowed without the
expressed written consent of the College
1.14 All bids should include as separate and identifiable items any applicable taxes.
1.15 The Service provider shall provide the following insurance coverage as a minimum:
The Service provider and its subservice provider(s) shall show that they carry, for
the duration of the contract, comprehensive general liability insurance against claims
for personal injury, death or property damage or loss arising from any act, omission
or fault of the AT Service provider to an amount not less than $5,000,000. In respect
of any one accident or occurrence and shall provide a copy of such policy to the
Owner upon request.
The above amount is not the limit of the overall liability, as similar coverage shall be
available for any additional accidents or occurrences.
The Service provider shall obtain and provide copies to the Owner, of a rider,
amendment or other document to specifically show the Owner as being a co-insured,
but only in respect of, and during, operations performed by or on behalf of the AT
Service provider and not in respect to any act or omission of the Owner or any of the
Owner’s representatives or employees.
Insurance shall be written by companies acceptable to the Owner and authorized to
transact business in the Province of Ontario.
The Service provider shall furnish the Owner with certificates evidencing the above
described insurance shall not be cancellable unless thirty (30) days advance notice is
given.
The Service provider shall pay all assessments for which he is responsible, and shall
remain in good standing with the Worker’s Compensation Board.
The Service provider shall continuously follow the highest standards of safety
procedures and take adequate precautions to prevent and maintain adequate
protection to prevent damage or injury to persons or property and shall make full
compensation for any such damage or injury incurred. In addition, the Service
provider shall adequately protect adjacent property from damage or injury and
return such damage or injured property to its original or an equivalent state all at
the expense of the Service provider.
1.16 Service provider shall be liable to the Owner for all loss, costs, damages and
expenses whatsoever which the Owner may suffer, sustain, pay or incur; and, in
addition, indemnify the Owner against all actions, proceedings, claims, demands,
loss, costs, damages and expenses whatsoever which may be brought against or
suffered by the Owner or which it may sustain, pay or incur, as a result of or in
connection with the performance, reported performance or non performance of this
contract or of the work hereunder by Service provider and whether the same result
from or in connection with the use by Service provider of any machinery, tools or
equipment belonging to the Owner, or from or in connection with the negligence or
wilful acts or omissions of the Owner, its servants, agents, employees or its other
service providers while acting under the direction or control of the Service provider,
but excluding any such actions, proceedings, claims, demands, loss, costs! damages
and expenses to the extent that they are sustained, paid or incurred by reason of or
are otherwise attributable to the negligence or wilful acts, of omissions of the Owner,
its servants, agents, employees or its other service providers while not acting under
the direction or control of Service provider.
